About this role
<p>OptimEdge Consulting is an IT Strategy and Consulting firm serving the needs of small and midmarket firms seeking to optimize information systems, tighten cybersecurity, and ensure compliance. We are a dynamic and innovative company dedicated to delivering high-quality digital solutions.</p><div>
<p>We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to senior executives. This role involves managing a wide range of business and personal administrative tasks, ensuring seamless operations, and maintaining confidentiality. The ideal candidate will be detail-oriented, adaptable, and capable of handling multiple priorities in a fast-paced environment.</p>
<div>
<h3>Administrative Support:</h3>
<ul>
<li>Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.</li>
<li>Coordinate and prepare materials for meetings, presentations, and reports, ensuring accuracy and timeliness.</li>
<li>Handle incoming and outgoing correspondence, including emails, phone calls, and written communications, prioritizing as needed.</li>
</ul>
<h3>Business Administration:</h3>
<ul>
<li>Organize and maintain confidential business documents, contracts, and records.</li>
<li>Assist with project coordination, tracking deadlines, and ensuring deliverables are met.</li>
<li>Liaise with internal and external stakeholders to facilitate communication and follow-ups on behalf of executives.</li>
</ul>
<h3>Personal Administration:</h3>
<ul>
<li>Manage personal tasks for executives, such as arranging personal appointments, travel, or event planning as required.</li>
<li>Handle personal correspondence and errands discreetly and efficiently.</li>
<li>Coordinate with household staff or vendors for personal-related tasks when necessary.</li>
</ul>
<h3>Event and Travel Coordination:</h3>
<ul>
<li>Plan and execute corporate events, meetings, or team offsites, including logistics and vendor coordination.</li>
<li>Arrange complex domestic and international travel itineraries, including flights, accommodations, and transportation.</li>
</ul>
<h3>Confidentiality and Discretion:</h3>
<ul>
<li>Maintain strict confidentiality of sensitive business and personal information.</li>
<li>Handle sensitive matters with professionalism and discretion.</li>
</ul>
<h3>Operational Efficiency:</h3>
<ul>
<li>Streamline administrative processes to enhance efficiency and productivity.</li>
<li>Anticipate the needs of executives and proactively address potential issues.</li>
<li>Manage office supplies, expense reports, and budget tracking for administrative tasks. </li>
</ul>
<div>
<h3>Education:</h3>
<ul><li>Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field preferred.</li></ul>
<h3>Experience:</h3>
<ul>
<li>3+ years of experience as an administrative assistant, preferably supporting C-level executives.</li>
<li>Experience managing both business and personal administrative tasks.</li>
<li>Familiarity with coordinating complex schedules and travel arrangements.</li>
</ul>
<h3>Skills:</h3>
<ul>
<li>Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools (e.g., Google Calendar, Microsoft Teams).</li>
<li>Strong written and verbal communication skills for professional correspondence.</li>
<li>Ability to multitask and adapt to changing priorities in a dynamic environment.</li>
<li>Familiarity with expense reporting and budget tracking tools is a plus.</li>
</ul>
<h3>Attributes:</h3>
<ul>
<li>High level of professionalism, integrity, and discretion.</li>
<li>Proactive and resourceful with strong problem-solving skills.</li>
<li>Excellent interpersonal skills to interact with diverse stakeholders.</li>
<li>Ability to work independently and as part of a team </li>
</ul>
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</div><p>Originally posted on <a href="https://himalayas.app">Himalayas</a></p>